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Medical Certificates for Shotgun/Firearm License Applications
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Application for a Firearms Medical Certificate

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  2. Application for a Firearms Medical…

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Step 1 of 10 - Info checklist

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Show referral ref

Your referral for this application is our medical panel member shown below. ShootCert will manage the admin to obtain your medical records from your GP. The doctor below will review the digital notes and write your certificate for this application.

To apply, you will need

  • to have read our How It Works, FAQs and our Privacy Policy
  • Your NHS number
  • Your GP practice name and address
  • Your GP practice email address (optional)
  • If no GP email is available - you will need a printer after you have completed your application
  • If you don't have a printer, you can choose our print and post service
  • If a licence renewal - your certificate number and expiry date
  • Your local Firearms Department name and address
  • A credit or debit payment card

To apply, you will need

  • to have read our How It Works, FAQs and our Privacy Policy
  • Your NHS number
  • Your GP practice name and address
  • Your GP practice email address (optional)
  • If no GP email is available - you will need a printer after you have completed your application
  • If you don't have a printer, you can choose our print and post service
  • If a licence renewal - your certificate number and expiry date
  • Your local Firearms Department name and address
  • A credit or debit payment card

Online Payment

The fee for a Medical Certificate with ShootCert is £75+VAT. You can pay at the end of this application form using your credit or debit card via Stripe

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"*" indicates a required field
I need a shotgun/firearm licence for:*
Is this a first-time/grant application for a shotgun/firearm licence or a renewal?
Please enter the required information about your current shotgun/firearm certificate:
Enter your shotgun/firearm certificate number here. Tip: for coterminous renewals, simply enter both numbers in the field below.
Certificate Expiry Date*
Your Name*
If you don't have a middle name, leave that field blank
Your Email*
Please ensure the correct spelling of your email address. We are not always notified of typos that lead to emails bouncing.
Please note: our system is unable to correctly process email addresses that contain a plus symbol (+).
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We may send you an SMS message if there are email communication issues.
Date of Birth*
Get help finding your NHS number
Enter your 10-digit NHS number.
Address finder tip
Your Address*
This must be your home address that is registered with your GP practice. Please include a house or building number to accurately locate your address.
Enter your GP's name?*
If you're not sure of your GP's name or you've not been allocated a named GP, select No.
Your GP's Name*
The practice name of your GP surgery

We are unable to provide our service to applicants in Northern Ireland at this time.

Address finder tip
Your Doctor's Surgery Address*
Enter the address of the GP practice (NHS) where you are registered.

Please note: If you do not provide a GP email address, you will need to choose your GP communication preference in the next step.
If you would prefer ShootCert to email your practice, choose the Yes option below.

Email Your GP?
Would you like ShootCert to immediately email your GP your letter of consent to request your medical notes at the end of this application form?

Please ensure this is the correct email address for your GP Practice. Any errors here can cause delays to your application. Note: You will be required to check with your GP practice that they acknowledge receiving your SAR email request. We do not do this for you.

GP's Email Address*
Confirm*
Please check 'Yes' to confirm your GP's email is the correct one.

If you are unable to provide a GP practice email, leave the 'Yes' option unchecked and click the Next button below

You selected ShootCert to email your GP as your communication preference. Click the Next button to continue.
GP Practice Communication Preference*

You will require a printer. We will email you our pre-written letters and reminders for you to print out and hand-deliver them (recommended) to your GP practice.

+ £20.00 ShootCert will print and post all pre-written letters and reminders to your home address (the one you entered in Step 4). You will be required to hand-deliver them (recommended) to your GP practice.

Please note: there is a temporary delay this week from the 10th - 16th of July for our print and post service. Our postal service will resume, as normal, on 17 July. Our apologies for any inconvenience.

Choose the area of your Police Firearms Department. Pre-filled details of each department in your area will appear below.
Firearm Dept. Address
Area not listed?
The name of the firearms department that you are applying to.
Firearms Department Address*
The address of the firearms department that you are applying to.
Add a message with your application?
It is now a Police requirement for your GP practice to send your medical notes directly to ShootCert. The Yes option has been pre-selected to give your permission and consent.

Terms
Payments to ShootCert are non-refundable. We are prepared to take your application through to providing you with a medical certificate and if an applicant subsequently decides to withdraw that application for whatever reason then that is entirely up to them. Please note: we are unable to provide our service to people currently serving in the armed forces. Learn more.

I agree to the following:
My consent has been freely given.
I am aware that I can withdraw consent at any time.
Whilst consent is a requirement to continue with the ShootCert service, I am free not to use this service.

Agree to our Terms & Privacy Policy?*
Agree with our Privacy Policy and I have read the ShootCert FAQ's
Sign using your mouse/trackpad or use your touchscreen if using a phone/tablet.
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Process Payment
Net price +VAT
Print and Post Service Add-On
Price: +£ 20.00
Delivery Options*
How would you like your Medical Certificate delivered?

ShootCert will email your Medical Certificate as soon as it is ready. You will need to print it out to accompany your license application.

ShootCert will post your Medical Certificate to you as soon as it is ready. You'll also receive a PDF of your medical certificate by email for your records or as a backup.

£ 0.00
Apply a coupon code?
Leave this unchecked unless you have a valid code
Enter your coupon code
please wait
VAT at the current rate of 20%
£ 0.00

Please be patient after submitting your application. Do not close your browser window until you see our Confirmation page. This can take a couple of minutes to process.

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Change this to today's date if you are sending a generator form to the doctor. This helps with ShootCert stats.
DD slash MM slash YYYY
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These options offer a convenient way of sending quick pre-written correspondence to applicants/GP's for common situations. It also displays to other Admin members the status of an application.
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If additional notes have been provided, set the Notify Doctor as "Yes - additional info" below.
If the certificate has been rejected by the Police and if additional notes have been provided, set the Notify Doctor as "Yes - additional info" below. This will send a unique link to the doctor to view this certificate in their Certs Done folder.
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Notification Checkbox after Sent to Doctor
Migrate data to this option - will be more useful for multiple selections and notifications.
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Select Status(s)
Select one or more of the following that applies to this application
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Please highlight information for the doctor to add some context for this particular application
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Applicant engagement level
Use this to notify doctor of how engaged in this process they are.
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This will email Admin a PDF attachment for you to print and post
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Add a short summary
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Optionally enter more information into this field
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If Yes, the applicant (or GP practice) will receive the relevant notification by email.
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If Yes, the doctor will receive the relevant notification by email. Also, this will determine if Admin receives a generator link or not.
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Please note: if the files are more than 25Mb in total size then select the Larger File option below.
Drop files here or
Accepted file types: pdf, jpg, jpeg, png, gif, doc, rtf, tif, tiff, txt, doc, pdf, zip, Max. file size: 1 GB.
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    Approx number of pages that are in all the medical notes combined for this applicant.
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    Larger File Upload?
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    Use this option to send a single PDF that is larger than 25Mb. An email will be sent to the doctor with a link to download the file rather than an attachment.
    Max. file size: 250 MB.
    Hidden
    Upload a 2nd large file?
    Hidden
    Use this option to send another single PDF that is larger than 25Mb.
    Max. file size: 250 MB.
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    Upload a 3rd large file?
    Hidden
    Use this option to send another single PDF that is larger than 25Mb.
    Max. file size: 250 MB.
    Hidden
    Upload a 4th large file?
    Hidden
    Use this option to send another single PDF that is larger than 25Mb.
    Max. file size: 250 MB.
    Hidden
    Upload a 5th large file?
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    Use this option to send another single PDF that is larger than 25Mb.
    Max. file size: 250 MB.
    Hidden
    Upload a 6th large file?
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    Use this option to send another single PDF that is larger than 25Mb.
    Max. file size: 250 MB.
    Hidden

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    Copy and paste the password for the attached PDF here
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    Sent from*
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    How were the notes provided?*
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    Send return notes notification?*

    Return Notes Conditions

    Select Yes if the number of pages in the medical notes is more than 50. This will send a link to the applicant to return their notes at the current price of £12+VAT

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    Other Options
    Add extra pre-defined notices to the Generator notification
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    Send message to the Doctor?
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    (Optional) If there's anything to mention regarding the medical notes, enter the information here.
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    Add message from applicant or GP?
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    Police Access Section

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    Police Contact Name
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    If the inquiring officer has provided a reference, enter this value here
    Hidden
    This field is for validation purposes and should be left unchanged.
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    FAQ

    Last updated: 3 November 2023

    Are ShootCert medical certificates accepted by the Police?

    Yes - ShootCert provides the latest format of medical certificates as per the Home Office and Firearm Department template guidance and recommendations.

    Can I ask my own GP to write a medical pro forma?

    Check with your own GP if they will write the medical certificate for you. If they are unable to help or charge an excessive fee, apply with ShootCert.

    Can I contact ShootCert by telephone?

    We can only offer assistance via this website's contact form or by email. We don't publish an email address on this website so use the contact form in the first instance and we would be happy to help. All enquiries, questions, and conversations are in writing so we can track and locate previous correspondence if required. In some circumstances, the verifying Doctor may call you or your GP to expedite some complex situations.

    Can I get a refund?

    In some rare cases, when ShootCert cannot provide a medical certificate due to an individual's highly complex medical history, we may not be able to offer the service for our standard fee. In these cases, we provide a full refund.

    If an applicant chooses to cancel their application for whatever reason, we do not provide a refund in these cases. As soon as you have paid, a formal request is made and multiple parties are informed in writing. This cannot be undone.

    Can I scan or photograph my hard copy medical notes and email them to ShootCert?

    No, we cannot accept your notes in this format because there's no way we could tell if something was missing.

    Can my GP practice charge me for sending my medical notes to ShootCert?

    In a small minority of cases, some GP practices want to charge a fee for sending your medical notes to ShootCert however according to the BASC legal team:

    "Charges for SARs may only be made if the request is "manifestly unfounded or excessive" but a request for a patient's full notes has been held by the Information Commissioner's Office (ICO) as NOT being excessive".

    We will negotiate with your GP as effectively as we can to move things on to avoid excessive fees. In most cases, they are happy to comply.

    Regardless of your GP's reasons for their excessive fees or refusal to engage, Data laws provide that everyone has a right to access their data. The complaints process we use is advised as the best course of action by the Information Commissioner's Office; we follow their guidance. ShootCert will support you throughout the complaints process, providing pre-written complaint letters and any evidence as required. It can seem tedious and it takes time. In these rare cases - what some problematic GPs ultimately hope for, is that we give up and go away! However, our process works. Stick with us - we will be there for you until a successful outcome.

    Can you accept medical notes as a hard copy?

    Yes, we can accept hard-copy medical notes. These should be sent directly to ShootCert from your GP using a tracked Royal Mail postal service to:

    ShootCert
    PO Box 1700
    NORTHAMPTON
    NN2 1LE

    Please note that courier services such as DHL, DPD, or Evri, cannot be used to send to a PO BOX address in the UK.

    They can be given to you to forward on to ShootCert however they MUST remain unopened in the GP's original sealed envelope. If collecting your sealed notes from your GP, they may require a consultation beforehand and your ID. Any deviation from these requirements can mean the verifying doctor is unable to produce your medical certificate.

    If you already have your medical notes as a hard copy in your possession, read this answer.

    Can you provide a medical certificate if I am currently serving in the armed forces?

    No, because you are not registered with a GP practice therefore we would be unable to obtain your medical notes.

    Can you return my hard copy medical notes to me?

    Yes, we can return your hard-copy medical notes to you. ShootCert stores your hard copy notes for 3 months from the date of your certificate in case the Police need to query the contents with ShootCert. There is a fee of £12+VAT to cover our admin, storage and postage.

    If you choose not to have your notes sent to you, all hard-copy medical notes are securely shredded and disposed of after 3 months at no cost to you.

    Do the ShootCert doctors have a licence to practice?

    Yes. It is a requirement by the Home Office and Police firearm departments that a medical certificate provided by a verifying doctor has a GMC number and a current licence to practice as either a GP or is on the Specialist Register with the General Medical Council (GMC) medical register: Learn more. Our medical certificates are accepted by all Police firearm departments in England and Wales.

    Do you print and post my pre-written consent letters to my GP practice?

    If you are unable to provide a GP practice email address and you don't have access to a printer, your pre-written consent letters are printed by ShootCert and posted to your home address. You are then required to hand-deliver them to your GP practice. We recommend you do this because it improves engagement between you and the practice for requests of this nature. It also gives your surgery the opportunity to discuss their consent protocols and confirm your identity. Therefore, take some ID with you in case they ask.

    Do you send medical certificates to myself or the Police?

    In most cases, the medical certificate will be sent to you. You must then add it to your shotgun/firearm application to send to your Police Firearms Department. In some cases, a copy of the certificate may be sent directly to your Police Firearm Department if our verifying doctor considers their report to warrant Police attention.

    How early should I apply for a medical certificate?

    Generally speaking - for shotgun/firearm certificate renewals - the Police want you to apply about 5 months before your certificate runs out.

    How far back does my medical history need to go?

    In the case of first-time AND renewal applications, an increasing number of Police Firearms Departments now require your entire medical history to be verified - even if your application is for a renewal. Therefore, to avoid delays as policies quickly change, ShootCert will - as of Jan 1st 2022 - require your entire medical history for every application type regardless of which Police Firearms Department you are applying to. Our requirements are clearly worded in the pre-written letter of consent that will be sent to you and your GP after you have successfully applied and paid with ShootCert.

    How long does it take to receive my medical certificate from ShootCert?

    This all depends on your GP and how long it takes them to send us your medical notes. Please see our How It Works page which is a guide to the expected timeline. For all renewal applications, apply early.

    Once we have received your medical notes and they have been checked for their suitability, we will endeavour to send you your medical certificate within 5 to 10 working days.

    How long is a medical certificate valid for?

    6 months from the certificate date.

    How often do I need to apply for a medical certificate?

    Every 5 years

    I already have my medical notes - can I send these to ShootCert?

    The Home Office statutory guidance for Chief Officers of Police states that when our medical certificate is being provided to the Police firearms department, our doctor MUST have received the patient's medical notes direct from the GP practice and not via the applicant. This is simply to ensure that the medical notes that the verifying doctor at ShootCert receives are authentic, complete and unmodified. However, in some circumstances we can accept medical notes in your possession as long as the following is adhered to:

    Hard Copy Medical Notes:
    If the medical records in your possession are a hard copy, they MUST be in the GP's original sealed envelope and unopened. Put the envelope in a sturdy/padded bag and send it to:

    ShootCert
    PO Box 1700
    NORTHAMPTON
    NN2 1LE

    Use a tracked Royal Mail postal service to ensure safe delivery. Your medical records must be the latest copy of your entire medical history and not just a summary.

    Please note that courier services such as DHL, DPD, or Evri, cannot be used to send to a PO BOX address in the UK.

    PDF or other file formats
    If the medical notes in your possession are in a digital format such as a PDF or other format - we CANNOT accept these. This is because there is no way of knowing if the files are authentic or the complete medical notes. In some cases - if that is all that is available. ShootCert has a responsibility to inform the Police that the medical notes have NOT come from the GP but from the patient. This could delay your application or it could mean that your application for a shotgun/firearm application is rejected.

    Physical media such as CD's & USB Sticks
    In exceptional circumstances, some GP's will provide digital files on physical media to the patient. If you have physical media in your possession it MUST be in the GP's original sealed envelope and unopened. Pop the envelope in a sturdy/padded type envelope and send to ShootCert using a signed/tracked postal service. Please send to the address above.

    What are the relevant medical conditions?

    Medical conditions that could be relevant include:

    • acute stress reaction or an acute reaction to the stress caused by trauma, including post-traumatic stress disorder
    • suicidal thoughts or self-harm or harm to others
    • depression or anxiety
    • dementia
    • mania, bipolar disorder or a psychotic illness
    • a personality disorder
    • a neurological condition: for example, multiple sclerosis, Parkinson’s or Huntington’s diseases, or epilepsy
    • alcohol or drug abuse
    • any other mental or physical condition, or combination of conditions, which may affect the safe possession of firearms or shotguns.

    ShootCerts doctors require sight of your full medical record to enable the doctor to confirm whether you are or have been, diagnosed or treated for any relevant medical conditions, including mental health conditions. You do have the right to withhold certain information from the medical history provided, however, you acknowledge that in doing so, the completed medical proforma certificate may be considered unfit for purpose. For example:

    • Child Protection Letters (these will often mention various family members including very sensitive information)
    • Letters about crime such as reports and police interventions
    • Letters about mental health
    • Letters about pregnancy and sexual life

    What are the ShootCert fees?

    • Our application fee is £75+VAT
    • If you require our print and postal service (optional for people without a printer) +£20+VAT
    • If you require your medical certificate posted to you as a hard copy, +£4.95+VAT (this is included in our print and post service).
    • If you require your hard-copy medical notes to be returned to you, the admin and postage fee is £12+VAT.

    What happens if I haven't heard from my GP or ShootCert after 30 days?

    From the date of your application, if we haven't heard from your GP within 25 days, you will receive an email notification from ShootCert. This is to prompt you to get in touch with your GP to move things on with your SAR.  If we still haven't heard from them after 5 to 10 days after our reminder, please let us know and we will send you a letter for your GP to remind them of their legal obligation to comply.

    What happens to my information and medical records once you have completed my certificate?

    Your medical notes are kept on file for approximately 3 months. This is so we can refer back to them should the Police query a certificate and application. After this period they are deleted.

    Hard copy records are securely shredded unless you want them returned to you https://www.shootcert.co.uk/faqs/#returns. Your application data is archived securely. Please see our Privacy Policy for more information about how ShootCert handles your data.

    What if I am unable to provide an email address for my GP practice?

    This is not a problem. We have two other GP practice communication options to choose from during your application:

    • Option 1: you will require a printer to print out the pre-written letters that we email to you. You will be required to take these to your GP in person (recommended)
    • Option 2: Print and post service. ShootCert will print all your letters and correspondence including reminders and post them to your home address. You will be required to take these to your GP in person (recommended)

    Tip: take some ID with you in case they ask for it.

    What is a Subject Access Request (SAR)?

    Subject Access Request (SAR) – is the term used for accessing your personal data:

    https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-of-access/

    What pay options are there?

    • We can only take payments from your debit or credit card via our website.
    • We cannot accept card payments over the phone, cheques, bank transfers, or PayPal.
    • All card payments are processed by Stripe. You do not need an account with Stripe.

    Where do I find my NHS number?

    https://www.nhs.uk/nhs-services/online-services/find-nhs-number/

    You should also be able to find your NHS Number on any letter or document you have received from the NHS, including prescriptions, test results, and hospital referral or appointment letters. If you cannot find your NHS Number in these ways, use the link above or you can ask your GP practice to help you.

    Which Police Force is for my area?

    Find a territorial Police force:

    Opens in new window: https://www.shootcert.co.uk/police-firearm-contacts/

    Why haven't notifications from ShootCert arrived in my inbox?

    We take the security and reliability of email delivery seriously. Outbound email notifications from shootcert.co.uk are authenticated using SendGrid to preserve our domain reputation and optimise inbox delivery at scale. Occasionally though, mail providers are cautious about letting emails pass through their firewall and security measures. Our notifications from our website can end up in your spam or junk folder. If nothing is in your inbox or spam folder, let us know using our contact form. We can easily resend any correspondence you may have missed.

    Privacy Policy

    ShootCert Ltd operates shootcert.co.uk, which provides Medical Information Proforma Services. This page is used to inform website visitors regarding our policies with the collection, use, and disclosure of Personal Information if anyone decides to use our services. If you choose to use our service, then you agree to the collection and use of information in relation to this policy. The Personal Information that we collect is used to identify you and to provide and improve our services. We will not use or share your information with anyone except as described in this Privacy Policy. The terms used in this Privacy Policy have the same meanings as in our Terms and Conditions unless otherwise defined in this Privacy Policy.

    Information Collection and Use

    For a better experience, while using our Service, we may require you to provide us with certain personally identifiable information, including but not limited to your name, phone number, date of birth, and postal address. The information that we collect will be used to contact or identify you.

    Information Storage and Emails

    We store your data on secure servers in the United Kingdom using compliant third party encryption methods. Emails sent to and from shootcert.co.uk containing your data are ISO27001:2013 certified and compliant with the ISB 1596 NHS Secure Email Standard.

    Log Data

    We want to inform you that whenever you visit our website, we collect information that your browser sends to us which is called Log Data. This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser version, pages of our service that you visit, the time and date of your visit, the time spent on those pages, and other statistics.

    Cookies

    Cookies are files with a small amount of data that is commonly used as an anonymous unique identifier. These are sent to your browser from the website that you visit and are stored on your computer’s hard drive.

    Our website uses these “cookies” to collect information and to improve our Service. You have the option to either accept or refuse these cookies and know when a cookie is being sent to your computer. If you choose to refuse our cookies, you may not be able to use some portions of our website.

    Medical Information Proforma Services

    We may employ third-party companies and individuals due to the following reasons:

    • To facilitate our Medical Information Proforma Services;
    • To provide Medical Information Proforma Services on our behalf;
    • To perform Medical Information Proforma Services; or
    • To assist us in analyzing how our Medical Information Proforma Services is used.

    We want to inform our Medical Information Proforma Services users that these third parties have access to your Personal Information. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose.

    Security

    We value your trust in providing us with your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.

    Links to Other Sites

    Our Service may contain links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

    Children’s Privacy

    Our Services do not address anyone under the age of 13. We do not knowingly collect personally identifiable information from children under 13. In the case we discover that a child under 13 has provided us with personal information, we immediately delete this from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we will be able to do the necessary actions.

    Data Protection Officer

    Shootcert operates as both a data controller and a data processor.

    Our data protection officer is James R.

    Your Rights

    You have the right to be informed about the collection and use of your data which is outlined in the policy.

    1. You have the right to access the personal data that we hold on you*.
    2. You have the right to rectification of the personal data we hold on you, or to complete any information that is incomplete*.
    3. You have the right to have your personal data erased*.
    4. You have the right to data portability (move, copy or transfer data), allowing you to obtain and reuse your personal data across different services*.
    5. You have the right to object to us processing your personal data in certain circumstances*.

    * You can contact us to request this information. If you believe that any of the information we hold about you is incorrect, please get in touch so that we can put that right.

    Changes to This Privacy Policy

    We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately after they are posted on this page.

    Contact Us

    If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us.

    Version 1.1 Updated 21 Dec 2020

    NHS number

    https://www.nhs.uk/nhs-services/online-services/find-nhs-number/

    You should also be able to find your NHS Number on any letter or document you have received from the NHS, including prescriptions, test results, and hospital referral or appointment letters. If you cannot find your NHS Number in these ways, use the link above or you can ask your GP practice to help you.

    How it works

    Step 1.

    Read our FAQs
    This prepares you for the process of a Subject Access Request (SAR) for ShootCert to obtain your medical notes from your GP.

    Step 2.

    Apply online (takes about 10 minutes)
    Our online application automatically and instantly generates your signed and personalised consent documentation to obtain a copy of your medical notes from your GP practice.
    Your pre-written letters of consent and GP communication choice are tailored to your preferences.

    Step 3.

    Wait for your GP (this part can take up to 30 days).
    Now we wait for your GP to provide your medical notes to ShootCert. Your GP can legally take up to 30 days to comply.
    If we haven't received your notes within 25 days, you'll receive a notification from us to help you move things on with your GP.

    Step 4.

    Your Firearm Medical Proforma (allow 5 - 10 working days)
    Once we receive your medical notes, you'll receive a notification that your documents have been submitted to the verifying Doctor at ShootCert.
    From this point, in approximately 5 to 10 working days, you will receive your Medical Certificate to add to your firearms application.