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Last updated: 24 Jan 2022
Yes – ShootCert provides the latest format of medical certificates as per the Home Office and Firearm Department template guidance and recommendations.
In a small minority of cases, some GP practices want to charge fees for sending the patient’s medical notes to ShootCert however according to the BASC legal team:
“Charges for SARs may only be made if the request is “manifestly unfounded or excessive” but a request for a patient’s full notes has been held by the Information Commissioner’s Office (ICO) as NOT being excessive”.
The Home Office and Police statutory guidance are that the patient’s complete medical notes be sent directly from the GP practice to ShootCert. In some cases – practices only have a hard copy of the patient’s notes or physical media. These should be sent directly to ShootCert from the GP using a tracked postal service. They can be given to the patient to forward on to ShootCert however, they MUST remain unopened in the GP’s original sealed envelope.
Yes. It is a requirement by the Home Office and Police firearm departments that a medical certificate provided by a verifying doctor has a GMC number and a current license to practice as either a GP or is on the Specialist Register with the General Medical Council (GMC) medical register: Learn more. Our medical certificates are accepted by all Police firearm departments in the UK.
In the case of first-time AND renewal applications, an increasing number of Police Firearms Departments now require the patient’s entire medical history to be verified – even if the patient’s application is for a renewal. Therefore, to avoid delays as policies quickly change, ShootCert will – as of Jan 1st 2022 – require the patient’s entire medical history for every application type regardless of which Police Firearms Department they are applying to. Our requirements are clearly worded in the pre-written letter of consent that will be sent to the patient and the GP.
Our preferred methods of secure file transfer are as follows:
- PDF attached to an email and sent to ShootCert’s admin mailbox. PDF’s should be password protected if possible.
In the case of a shotgun/firearm application, the Home Office and the Police require by law that the patient’s medical notes are sent directly from the patient’s GP to ShootCert and not be sent to the patient to forward on. This is simply to ensure that the medical notes that the verifying doctor at ShootCert receives are authentic, complete and unmodified. However, in some circumstances we can accept medical notes in the patient’s possession as long as the following is adhered to:
Hard Copy Medical Notes:
If the medical records in the patient’s possession are a hard copy, they MUST be in the GP’s original sealed envelope and unopened. The patient’s medical records must be the latest copy of their entire medical history and not just a summary. Please contact ShootCert to obtain the address for ShootCert’s verifying doctor.
PDF or other file formats
If the medical notes in the patient’s possession are in a digital format such as a PDF or other format – we CANNOT accept these. This is because there is no way of knowing if the files are authentic or the complete medical notes.
Physical media such as CD’s & USB Sticks
Some GP practices provide digital files on physical media to ShootCert or to the patient. If you provide physical media to the patient it MUST be in your original sealed envelope and remain unopened. The patient can pop the envelope in a sturdy/padded type envelope and send it to ShootCert using a signed/tracked postal service. Contact us and we will provide the address for physical media to be processed.
- Our application fee is £60
- If you require your medical certificate posting to you as a hard-copy, add £3.95
- If you require your hard-copy medical notes returning to you, the admin and postage fee is £10